Do you back up your computer files regularly? If not, you’re vulnerable to computer crashes, file loss, and serious destruction to your business. It’s really important to back up your files to an external hard drive or online back-up service, but sadly, too many people don’t even think about it until it’s too late.
Windows and Mac operating systems have good built-in backup systems, and they are very easy to use, but to keep a safe, separate copy of your files and programs, you first need to buy an external hard drive. With an average price ranging from $50-$100, they aren’t very expensive, and can save you time and money in the long run.
Remember, the more you need to back up, the bigger the drive you’ll need. If you have mostly text documents, you can get away with a smaller drive, such as 500 gigabytes. If you have a lot of video or photos, you should invest in a drive with lots of space, such as a terabyte or more.
The most common connection type is via USB cable, which you just plug into your computer. Immediately, the utilities software in your computer will pop up and prompt you to get the backup underway. The other connection type is via Firewire, which works the same way but is much faster than a USB.
But what if you have a robbery, fire, or flood and your external hard drive is stolen or ruined along with your computer? Well, there’s a solution for that too: online backup.
There are plenty of online services that provide hosting for your files. Most services offer a no-frills basic service for free but also a more robust storage option for a small monthly fee. To create your own online backup, just register, create an account, and choose which files to save. You can save your entire computer’s contents including operating systems and applications, or just the most important files.
The beauty of online backup is that not only can you access the files, but often, you can also share files with others easily and quickly. So not only is it a disaster-proof storage option, but also a simple way to distribute documents to the right people. Some entrepreneurs use free programs like Dropbox or Google Docs for just this purpose.
However, it can be somewhat time consuming to research, select, purchase and register for external hard drive devices or online services. If you’re pressed for time or flustered by computer issues, let a Virtual Assistant take care of it for you. You’ll sleep better knowing that your important data is safe and your business is secure.
Contact me today to discuss your file backup needs, and I’ll get you – and your important files – covered!
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